The Post Auction Section in the Auction Flex Easy Navigator puts all the necessary after auction reports at your fingertips. Follow the steps below to track your taxes, count down cash drawers and pay consignors.
Using the Invoice Summary Reports to calculate invoice totals including taxable/non-taxable and total invoice sales.
The invoice Summary Reports are accruals based invoice reports. Any invoices, both Paid and Outstanding (invoiced but without a receipt) will appear on this report. The Invoice Receipt Reports are typically used to calculate total gross invoiced sales of an auction broken down by Taxable, Non-Taxable, Total, and Tax collected. To run the Invoice Summary Reports follow the steps below.
| • | Using the Easy Navigator select the Invoice Summary Reports button  |
| • | Select your auction using the drop down menu at the top. Confirm that dates are set to All and hit the calculate button. |
| • | The Invoice Summary with Subtotals report is the most commonly run report. |
Using the Invoice Receipt Reports to Count Down Cash Drawer.
After your auction one of the first reports your cashiers will want to run is a report breaking down your cash drawers by payment types. Follow the steps below to generate your Invoice Receipts reports.
| • | Using the Easy Navigator select your auction and hit the Invoice Receipt Reports button  found in the Post Auction Section of the Easy Navigator. |
| • | Select your auction at the top of the Invoice Receipt screen and hit the calculate button. |
| • | Hit the printer icon on the upper right corner. |
| • | Select the desired report. If using a single cash drawer select report # 1 Invoice Receipt with Subtotals by Payment Type. If using Multiple Cash Drawers choose report # 2 Invoice Receipts with Subtotals by work Station and Payment Type. |
Both of these reports can be run as either a Detail or a Summary by checking the Print Only Subtotals & Totals check box in the upper left corner of the reports screen. If run as a detail you will see all invoices with buyer name included detailed for each payment type. This is good for researching possible discrepancies such as a receipt created for cash instead of by check.
Using the Auction Summary Reports to check on Auction Totals, Outstanding Invoices, and Consignor Summaries.
The Auction Summary button 
gives you a picture of what happened at your auction. These reports can be run at any time allowing you to monitor the progress of your auction. Hit the printer icon at the lower right corner. The reports most commonly used in the summary screen will be outlined below.
| • | Report # 1 will print out the same information as displayed in the Auction Summary. View how many lots were sold, not sold, or bought back, invoice totals and outstanding invoice amounts. |
| • | Report # 2 will print out all outstanding invoices for that auction. This report will print in list form with the outstanding bidders invoice totals and contact information. |
| • | report # 12 will print a column based back office report listing the consignors for that auction, how many lots were sold, expense totals and balances due to consignor. This report allows you to quickly look at your seller totals and confirm that expenses were applied, payments made and commissions set. If you need to make any changes to expenses or commissions follow the steps as outlined in the Change Commission After an Auction & Add Expenses to Auction sections of the help file. |