Clerking Buy Backs require certain settings and conditions in the system to be set properly.
1. For starters we need to ensure that buybacks are turned on and that auto clerk buy backs is turned on.
| • | Open Option Maintenance  from the Navigator or from the Miscellaneous drop down menu. |
| • | Click on the Consignor tab  . |
| • | Click on the Buy Back settings tab  in the Consignor tab. |
| • | Ensure the Use Buy Backs check box  is checked. |
| • | Ensure the Auto Clerk Buy Backs check box  is checked. |
2. The next thing we need to do is enable the clerking screen to automatically determine if a lot being sold is a buy back. Because Auction Flex keeps the consignors and buyers separately we need to tell Auction Flex if a consignor record is the same person/company as a buyer record. This is accomplished through the Consignor Code and Buyer Code that can be found in Consignor Maintenance and Buyer Maintenance respectively. For example if we have a consignor named John Smith we will assign his consignor code as JOHN. Then, when we add the corresponding buyer record for John Smith we assign his buyer code as JOHN. When we do this the Consignor and Buyer Maintenance forms will then inform us that the Consignor is the same as the Buyer and vice versa. Now, from the clerking screen, if we clerk a lot that belongs to consignor code JOHN and we sell it to a bid card # that corresponds to the buyer code JOHN then the clerking screen will automatically mark the bid as a buy back.