Auction Flex allows you to easily upload your catalog and take absentee bids via the internet. Use the Auction Flex IWS (Integrated Web Service) as an bidding platform to be integrated into your traditional live auction, or use it as an internet only auction. Many options are available that allow the adjusting of the bidding types, bidder registration and approval modes, and post auction uploads for prices realized. Use the steps below to familiarize yourself with the Auction Flex IWS. For specific questions contact the Auction Flex staff. www.auctionflex.com
1. Set your IWS bid increments.
| • | Go to the Miscellaneous drop down menu at the top of the software. |
| • | Select the Settings and Options screen |
| • | Select Bid Increments |
| • | Set your bid increments for the online bidding then hit the Upload Bid Increments button. |
2. Click the Auction Maintenance button 
from the Navigator or the Navigator toolbar.
2. Use the navigation buttons 
to scroll to desired Auction.
3. Click the Upload button on the lower right of the Auction Maintenance Screen.
3a. The General tab allows you to;
| • | upload items based on pre sale estimates |
| • | choose to show lot numbers if the catalog is finalized. You can still take bids if using the IWS on a non finalized catalog. When you determine your catalog order and lot numbers upload the auction again with those finalized numbers |
| • | Hide or display time left for bidding |
| • | Set your currency abbreviation to the currency for that auction |
| • | Explain your buyers premium. The text in this field will appear on your online catalog |
| • | Suppressing the Intelligent Image Upload allows the software to re-upload all of your images. If you use the Intelligent Image Upload, the next time you upload your auction only the new or changed images will be uploaded. This feature saves time during upload. |
3b. The Registration tab allows you to set online bidder registration criteria;
| • | Set Internet Bidder Registration Type  |
| • | Required Last CC Authorization in Days. If you chose Registration with Credit Card Info a fee could be assed per the IWS agreement. This charge is based on the number of bidders that need authorization for that auction. You can limit the number of re-authorizations and fees by adjusting the Request Last CC Authorization In Days field. The longer you leave a credit card authorized (default is 120 days) the less of a chance that you would need to re-authorize that card but the greater potential exposure to canceled or expired cards. You can use this feature to register your bidders online for your traditional auctions as well without enabling internet bidding. |
| • | Allow Registration with Mastercard, Visa, American Express, Discover. These fields are self explanatory. Obviously if you don't accept Discover then you wouldn't want to allow someone to register for your auction with a Discover card. |
| • | Upon Successful Registration Automatically Create a Permission for the Bidder for the Amount. Self explanatory. Essentially, the purpose of having a bidder register for your auction with a credit card is so that they don't have to wait to leave their bids. This field permits you to limit how high of a bid they can leave without you specifically "touching" their record and further increasing their bid(s). Most customers will set this to 9,999,999.99 as they don't need to limit the bidding. However, if you had a few really high end items in your auction, and you wanted to ensure that only the "super-qualified" bidders are allowed to bid on it, this option would facilitate that requirement. |
3c. The Bidding tab allows you to set online bidding options
| • | Internet Bidding Types including absentee bidding and internet only auctions |
| • | Minimum Bid Types include Public and Silent |
| • | Bid Amount Types include Maximum & Flat. Maximum bidding means the bidder is bidding Up To the amount they enter. Flat bidding means they are bidding the actual amount they enter. |
| • | Close Bidding Date & Time in EST |
| • | Extend Bidding on Lot by X Minutes if Bid Placed on Lot in Last X Minutes Where X=. This option prevents sniping and is most often used with internet only auctions. |
| • | Automatically accept bids for this auction where bidmax <= . This option is used more when your registration requirements are verification only. |
3d. The Post-Auction tab allows you to set the Post-Auction settings
| • | Show prices realized after the auction and determine how to upload unsold lots. |