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| • | Commissions for Consignors can be calculated by each, invoice line item, or Consignment Order. Commission structure types include fixed, sliding scale, or incremental. Each level of commission can be either percentage or fixed. |
| • | Buy backs for Consignors can be calculated by each. Buy back structure types included fixed, sliding scale, or incremental. Each level of buy back can be either percentage or fixed. |
| • | Consignment orders, by default, use the consignor's commission and buy back structures, however, the commission & buy back structures can be set to their own unique commission / buy back structure. This permits the auction house to handle the exception items that have their own distinct commission and/or buy back structures. |
| • | Advance payments are applied to the consignment order as a whole rather than to individual items. |
| • | Consignment order balances (the amount due to the consignor) can be manually adjusted. This allows the auction house ultimate flexibility over their consignor commission arrangements. |
| • | Payments to consignors are entered into the system with the ability to reference check numbers. |
| • | Purchase orders have two cost methods: 1-Set the cost by item; 2-Set the entire cost of the purchase order. (If the cost is set by the purchase order then the item costs will automatically be calculated.) |
| • | Inventory types allow the auction house to collect disparate information in dedicated fields relevant to the particular inventory type. |
| • | Each item can have an unlimited number of images associated with it. |
| • | Expenses, entered by item, can be fixed amounts or percentages. (Unlimited expenses per item.) |
| • | Buyer premium has three options: 1-Same as default, 2-Fixed percentage, 3-Relative to default percentage (Allows you to give a percentage discount to someone based on the auction's default buyer's premium.) |
| • | Buyers can be assigned reserved bid card numbers (reserves their bid card number at auction buyer check-in.) |
| • | Shows the mailing lists that the buyer is subscribed to and the mailing lists the buyer is NOT subscribed to. Allows you to change these settings on the fly. |
| • | You can attach an image to a buyer record from an existing file or by capturing the image from a web cam or scanner. |
| • | Provides permanent auction attendance history. |
| • | Provides permanent alternate bidding history. |
| • | Provides permanent purchasing history. |
| • | Provides deposit tracking capabilities. |
| • | Upload your auctions to your website with a single click. Auction Flex will seamlessly connect to the Integrated Web Service web server and upload all your auction information, all your auction images, automatically optimize your images for the internet, and automatically create thumbnail images. Also, if you want, you can accept internet absentee bids. This is immediately available from your website via a specialized hyperlink that we provide to you. |
| • | Default tax rate is set by auction. (Allows the auction house to conduct auctions in regions with differing sales tax rates.) |
| • | Buyer Charges can be applied automatically at checkout based on a specific lot, a specific inventory type, or for the entire auction. Buyer charge modes include hierarchical (only one charge per lot), or cumulative (up to 3 charges per lot). |
| • | A number of different catalogs for printing auctions. |
| • | Several different features to aid in numbering your lots including visual lotting, autolotnumber, renumbering, & resorting. |
| • | Prorate expenses across all auction items. |
| • | Check in existing buyers, anonymous buyers, or new buyers all from the same form. |
| • | Auto Bid Card Numbering feature with optional starting number and option to retry skipped bid card #'s. |
7. Wireless Handheld
| • | The wireless handheld unit can be used to clerk an auction or it can be used to lot an auction by inventory #. |
| • | The wireless handheld unit has a 3000' range. |
| • | Easy to use screen clearly defines remaining inventory and successful bids. |
| • | Create bids, mark as sold, not sold, or buy back, and enter bid amounts easily and efficiently. |
| • | Allows bids consisting of multiple lot numbers (grouping). |
| • | System will automatically notify you if the bid does not meet the reserve. (The system can be configured to accept or reject bids less than the reserve.) |
| • | Invoice bids separately or group by bid card number. |
| • | Review and modify previously invoiced bids / bidders. |
| • | Allows the auction house to sell inventory independent of an auction. |
| • | Can change tax status by item. (Item tax status defaults to item's tax status first then buyer's tax status at invoice.) |
| • | Change buyer's premium. (Buyer's premium defaults to buyer's settings then auction' settings.) |
| • | User customizable payment types that can be assigned to Cash, MasterCard, Visa, Amex, Bank Deposit, etc. |
| • | Each payment type can be assigned it's own surcharge/discount rate. |
| • | Enter as many receipts per invoice as you need. There is no limit. |
| • | Surcharges / discounts only apply to the amount paid, not to the entire invoice amount. |
| • | Print mailing list information onto predefined mailers, envelopes, or labels. |
| • | Export feature will export to standard file formats for use in other products. |
| • | Bulk e-mail capabilities are built into the software and work with Microsoft Outlook, your ISP, or the Auction Flex e-mail server. |
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