Auction Flex makes paying your consignors quick an easy. Print checks directly out of Auction Flex, export out to Quick Books, or record another payment method for your sellers.
Follow the steps below for standard payments to your consignor. For unique payment situations feel free to contact our staff at Auction Flex.
1. The first and most important step to take when paying consignors will be confirming that all buyers have been checked out of the auction. Auction Flex creates the sellers settlement from the invoiced bids in the software. You can invoice a buyer without taking a payment. Exiting the invoice without recording a receipt will create an Outstanding Invoice. Your Outstanding Invoices can be viewed from the Outstanding Invoice Report found in Auction Summary.
2. Confirm that all expenses have been added to the consignors Consignment Order.
| • | Hit the Auction Setup button  |
| • | Select the consignment order by hitting the CO's & PO's tab  . When in this screen double click on the consignment order that will receive the added expense. Click on Balance Detail tab  in the center of the screen. Using the buttons on the left of the balance detail screen add your expenses or manual adjustments to this consignment order. |
| • | When in the CO you can also hit the Commission Tab to confirm correct commission settings. If changes are needed adjust as needed and hit the recalculate button. |
3. After all changes to your consignment orders have been completed hit the Pay Consignors button 
found either at the top of the navigator toolbar or in the Post Auction section of your Easy Navigator.
4. In the Consignor payment screen select your auction from the drop down menu at the top and hit the Calculate Co Balances button. The consignors with activity in that auction will be listed.
5. If you wish to print reports for a consignor or consignors select the appropriate consignors and hit the Print Reports button at the lower left of the screen. This will bring up our standard CO reports dialog allowing you to select the balance detail report that suites your needs.
6. If you wish to record a payment for the consignors selected and record a payment hit the Pay Selected CO's by Check or ?
7. Enter your starting check #, the next checks will automatically increment.
| • | Step 1 allows you to either print checks directly from Auction Flex (using Quick Books style checks in the Check / Stub / Stub format) or export your payment information directly into Quick Books. |
| • | Step 2 will print a check summary listing the CO's payed, consignor name, check #, and payment amount. |
| • | Step 3 records the payments and bring up our reports dialog for CO's allowing you to select the balance detail report that best suites your needs. |